Privacy policy

Personal Information Protection Policy

CONTROL HRT VIETNAM CORP. deeply understands that customer’s personal information is important information that constitutes privacy in carrying out system development, research, marketing… and for handling personal information in business. For the respect of customers and responding to your expectations, we establish customer-related laws, regulations and internal rules in order to maintain organizational system and strive to protect personal information appropriately.

Compliance with laws and regulations

We comply with the laws, regulations and social order regarding to personal information and strive for the personal information protection.

Personal information’s acquisition, use and provision

We will identify the purpose of use of personal information within the scope of our business activities, and will acquire, use and provide personal information fairly and properly to the extent necessary to achieve that purpose. In addition, we will take measures to prevent the unintended use of the acquired personal information.

Personal information management

We fully recognize the dangers of unauthorized access, loss, destruction, falsification, leakage, etc., regarding to personal information that we handle, so we carry out reasonable security measures and take appropriate measures if problems occur.

Continuous improvement

We maintain the management rules and system for personal information protection, ensure that all employees thoroughly operate, review and strive for continuous improvement.

Correspondence to inquiry

We respond appropriately to an incoming inquiry such as disclosure, correction, suspension of use or complaints consultation from the person regarding to personal information that we handle.

Personal information handling

Based on the “Control HRT Vietnam Personal Information Protection Policy” mentioned above, we are working on protection of personal information. We will inform you about the personal information we acquire or hold for use in our business as follows.

Name of personal information handling company

CONTROL HRT VIETNAM CORP.

Personal information Administrator

Personal Information Protection Manager: Shuichi Tanimoto, CEO

Purpose of using personal information

The purpose of using personal information acquired or held in our business activities is as follows.

Purpose of using disclosure personal information

Employee information
  • For human resources management internally after applicants accepted the offer letter.
  • To convey requirements, access to the applicants by letter, fax, e-mail, telephone or oral.
  • To communicate with retirees for the procedures
Recruitment information
  • To contact, notify and provide information for hiring applicants
  • For recruitment selection and its procedure
Customer information
  • To communicate with a business partner to provide the desired service
  • To follow up services management provided to business partners
Member information
  • To operate and improve websites and services
All personal information
  • To use within the non-violent scope, compliance with laws and guidelines related to personal information protection
  • In addition, for the purpose of clarifying individually in writing

Purpose of using personal information in case of acquiring documents directly

To execute the commissioned tasks and contract fulfillment

Personal information inquiry counter

Please contact us via the inquiry form.

About procedures such as disclosure

Regardless of personal information object to disclosure, we would like to disclose personal information (purpose of use notification, disclosure, content corection, addition or deletion, suspension of use, termination of provision and suspension to third parties). If the applicant is the person or agent, he/ she can answer, correct, add or delete, suspend or delete the information within a reasonable period of time and range.

However, if you suspend or delete a part or all of this information, you may not be able to provide services in line with your request. (For information that was held, it based on relevant laws and regulations, we may not be able to respond to a request for suspension or elimination).

We only accept requests for personal information disclosure in the following method. Please be aware that we may not be able to respond to requests for disclosure that are not based on this method.

Proposal Method

Fill in the necessary information in the “Disclosure Invoice” specified by our company and send it to the reception counter along with the identification document. In case of an agency, please send Power of attorney to the reception counter . (Shipping fee will be borne by the biller)

Identification documents (or Authorization confirmation documents)

(Individual) Copy of public certificate such as driver’s license or health insurance certificate
_____
(Agency) Copy of public certificate such as driver’s license or health insurance’s certificate, commission
*Excluding sensitive information such as permanent address.

Reception Counter

CONTROL HRT VIETNAM CORP. personal information inquiry desk

Please contact us via the inquiry form.

Answer Method

We will respond in writing after confirming that you are the person or an agency sent documents.